The "Employees" administration page lists all the user accounts that have access to your shop's back-office. By default you will find the account that was created during the store's installation, which is automatically set as SuperAdmin. The SuperAdmin has access to all of PrestaShop's features without restriction.
You should make sure to create a new employee account for every actual employee that has anything to do you with your online business. This means that you should never have a general use account that everyone can use, because you need to keep track of who did what on your shop. Indeed, employees can edit orders, accept payments and refund customers, and you need to know who did what. Having a personal administration account for each employee is a good way for you to ensure that your team manages your shop responsibly.
Adding a new employee
The "Add New" button takes you to the employee creation form.
It has a dozen settings:
- First name and Last name. The name does not appear to customers, but is very helpful when you need to know who did what on your shop.
- Password. Try your best to not make it obvious. You do not want an employee's account to be used by unknown people.
- E-mail address. If allowed to, the employee will receive customer's e-mails and PrestaShop's notifications on this address. It is also used as the account's login identifier.
- Admin panel color. A bit of a cosmetic setting, which can serve as a reminded of which account you are currently logged with. For instance, you could make it so that SuperAdmin accounts have green background color, while logisticians or friends use a yellow color. When you log in using one of your company's computer, this helps you know right away which account (or type of account) you are using, and decide whether you should use it or switch to another.
- Default page. You can decide which page the user sees right after logging-in. This could be the stats page for SuperAdmins, and the orders page for salespersons.
- Back Office width. By default, PrestaShop's back-office interface is as wide as your screen allows. When you have a really wide screen, this can prove a problem. Use this setting to limit the interface's width to a given size, in pixels.
- Language. The default language, since your business might be done in English, but your logisticians might be from another country. Make sure to add the necessary languages, using the "Languages" page under the "Localization" menu.
- Theme. The back-office of PrestaShop can use a different theme than the default one. You can choose which one to use here.
- Show screencast at log in. When enabled, PrestaShop will display a welcome video on the back-office home-page, which tells about the improvement and features of your current version of PrestaShop.
- Status. You can temporarily and definitively disable an account. This enables you to create temporary accounts, for instance when you need help during the holidays or the shopping season.
- Profile. It is very important that you assign a correct profile to each employee account. A profile is tied to a set of permissions and access rights, and you should get to know the existing ones, listed in the "Profiles" page under the "Administration" menu (see below for more information). The profile determines which part of your shop's back-office the employee has access to; for instance, when the employee logs in, only the pages/menus that have been configured as accessible to his or her profile will be displayed. This is a very important setting.
The section at the bottom of the "Employees" page, right below the employees list, has two options available:
- Password regeneration. Enables you to set the frequency at which an employee can change his or her password.
- Memorize language used in Admin panel forms. If enabled, enables employees to save their own default form language.