Page History

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Each warehouse page also contains two links at the bottom:

• Click here if you want details on products in this warehouseSee product details. Takes you to the warehouse's "Instant Stock Status" page.Click here if you want details on what happened in this warehouse
• See warehouse's activity details. Takes you to the warehouse's "Stock Movement" page.

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All available products from your catalog are listed in this interface. If you have any combination of product, you can manage them from the "Details" action (the "+" icon).

In your daily activities, you can use this interface in order to manually:

• "Up arrow" icon. Add stock. This button adds stock for a specific product in a given warehouse."Down arrow" icon.
• Remove stock. This button removes stock for a specific product in a given warehouse.
• "Sideways arrows" icon. Transfer stock. This button transfers stock from one warehouse to another.

The last two last icons actions only appear if there already is some stock of the chosen product in any warehouse.
The "Transfer stock" only appears if you have at least two registered warehouses.

Adding stock to a warehouse

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• Quantity to transfer. This must be a positive number.
• Source Warehousewarehouse. The warehouse from which you want to transfer some products, or where you want to change the status of some of the stock.
• Usable Is this product for sale in your source warehouse?. Whether the quantity to remove from the "source" warehouse should be from the "usable for sale" stock or the "reserved" stock.
• Destination Warehousewarehouse. The warehouse to which you want to transfer some products. If you simply want to change the status of some of the stock from your source warehouse, make sure to select the same warehouse in this form.
• Usable Is this product usable for sale in your destination warehouse?. Whether the quantity to add to the "destination" warehouse is usable for sale or reserved. This is also the option to use when you simply want to change the status of some of the stock in the source warehouse:
  • If you do not want to change status while moving warehouses: make sure both "Use for sale?" option are set alike.
  • If you do want to change status, whether within the same warehouse or while moving warehouses: make sure both "Use for sale?" option are set differently.

For these operations, all that is related to valuations is run automatically according to the management method chosen for each warehouse. Currency conversions work the same.

Stock

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Movement

This interface enables you to view the stock movement history. You can display all of the stock movements, or only those tied to one warehouse. Filters can be applied to refine your search.

When the "Filter movements by warehouse" drop-down list is set to a warehouse, you can make a CSV export of the obtained list.

Instant Stock

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Status

This interface enables you to have an instant overview of your stock, either globally or per warehouse. The numbers are current.

For each product or product combination in stock, the following indicators are available:

• Physically available stock.
• Stock that is usable for sale.
• Actual quantity (as explained previously).
• Unit price (tax excluded).
• Product valuation depending on the physical quantity of stock. The sum (for all prices) is not available for all warehouses, please filter by warehouse.
• Physically available stock.
• Stock that is usable for sale.
• Real quantity (physical usable quantity - client orders + supply Orders).

As appropriate, and depending on the chosen valuation method, the breakdown of the unit prices and of the associated valuations is available by clicking on the "Details" action (the "+" icon).

Moreover, for a given warehouse, you have two ways to export the current list in CSV format:

• Export the indicators tied to the quantities.
• Export the indicators tied to the valuation (prices).

Stock

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Coverage

This interface enables you to overview the coverage of your stock. The coverage indicates how many days your current stock can last. This information is very useful, as it helps you predict the necessary restocking. Coverage is calculated according to previously registered stock movements.

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In order to view the stock coverage of product combinations, you have to click the "Details" action of the product (the "+" icon).

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• Set the unique reference number. This is an administrative number; do not put any seemingly unique number.
• Select the supplier. If the supplier you want is not in the drop-down list, you must create it in the "Suppliers" page, under the "Catalog" menu.
• Select the warehouse which will take delivery of the order. You must have created at least one warehouse.
• Select the currency in which the order will be formalized. If needed, you can create or import a currency using, respectively, the "Currencies" or "Localization" page under the "Localization" menu.
• Select the language in which the order will be formalized. If needed, you can create or import a language using, respectively, the "Languages" or "Localization" page under the "Localization" menu.
• If needed, set the global discount on the order (in percentage). You can just leave it at "0" if you do not have a discount on this order.
• If needed, set the physical quantity of a product below which all the products have to be restocked, and are therefore to be added to the order automatically. Each pre-added product will be ordered with a quantity equal to the entered quantity, minus the already available quantity.
• Set the planned expected delivery date.

The second step consists of adding actual products to the order. To make that second step, you can either:

• Click on the "Save order and stay" button.
• Click on the "Save order" button. You are taken back to the list of supply orders: click on the "Edit" action for the order you just created.

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Clicking the "View" icon from the list of supply orders enables you to get a synthetic view of your order.
You can also download the invoice generated as a PDF file (provided the order is validated by you) from the list of orders or from the status change page.

The "Details" action (the "+" icon) enables you to display the status change history for the current order.

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You must change the status of your supply order within PrestaShop as soon as actions are taken in the real world. This is done using the "Change state" icon action in the "Actions" column from the list of orders. The form in this page always pre-selects preselects the next logical status, but you are free to choose any of the other statuses available.

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When all the products from the order have been received, you must manually change the supply order's status to "Order received completely". This ends the supply order process, and a new action appears: new "Export" (with a Microsoft Excel icon)action appears, which you can use to download a CSV file of all the information pertaining to that order.

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