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Basic settings



Quantities


Managing Product Quantities

Product quantities are managed in a single tab. The way it works is quite easy: the page presents you with a table of all the combinations for the current product (if there are no combinations, the table simply has a single row). It is up to you to set the initial stock for all the combinations. PrestaShop will use this to determine when a product is soon out-of-stock or unavailable anymore.

 

Availability preferences

Behavior when out of stock

 (The "When out of stock" area enables you to set PrestaShop behavior when the product is out of stock:

-       Deny orders (the product is not available for sale anymore) or

-       Allow orders (in essence, you are doing pre-sales). The third and default option simply uses the global default setting ("Preferences" menu, "Products" page, "Product Stock" section, "Allow ordering of out-of-stock products" option).)

-       Use default behavior (deny)

 

  • Minimum quantity. You might prefer this combination to only be sold in bulk. Use this field to set the number of items to be sold in bulk.

Shipping

The "Shipping" tab enables you to give some precious details about your product's package:

 

  • Package dimension (width, height, depth & weight). You should strive to fill each field, because knowing the exact size and weight of a package is not only useful to you, but PrestaShop can also direct specific sizes/weights to specific carriers automatically, based on these settings. The order's final price will appear to the customer once PrestaShop (or the customer) has selected a carrier.

     

    These values use the default weight, volume, distance and dimension units, as set in the "Localization" page of the "Localization" menu.

    These values do not have to be integers. If your products weight less than 1 lbs, you can simply use a period (.) to indicate the fractions:

    • 123 lbs
    • 1.23 lbs
    • 0.23 lbs (equals 3.68 oz)
    • etc.
  • Shipping fees (Additional shipping fees). This can prove very useful to you for specific products that are particularly tricky to package, or really heavy.
  • Available carriers. You can choose to have the current product only be shipped by a selection of carriers. If no carrier is selected then all the carriers will be available for customer orders.

Adding Product Combinations


Pricing

Retail price. The price of your product before taxes.

Price – Tax excluded. This is where you can set an arbitrary price, independent of calculations and regular prices. Keep this field at "0" to use the default price.

Price – Tax included. Displays the price of the product with taxes included. You can edit the value, and it will automatically update the "Pre-tax retail price" field according to the tax rule that you chose.

Price per unit (tax excl.). The unit price for the product at the time of the addition. This is for valuation purpose.

Tax rule. The tax applicable to the product. Choose between the different rates that you have registered.

Display the "on sale" icon on the product page and in the text found within the product listing. Check that box to show that your product is on sale, both on the product page and in the text on the product listing. An "On sale" icon will appear under the product. You can modify this logo by changing the following file: themes/default/img/onsale_en.gif

Cost price. This field is useful if the original price of the product changes simply because this is a combination.

Specific prices: Managing Quantity Discounts

You can change the total price of the product depending on the quantity of products your customer buys, the user group, the country, etc. This is done with the "Specific prices" section of the "Prices" tab. Click on the "Add a new specific price" button to reveal the creation form.

Manage tax rules

Tax Rules

 

Tax rules make it so that taxes are only applied to select countries.

By default in PrestaShop, a tax applies to all countries/states/zones. In order to apply a specific tax rate for a single country or a set of countries (and not some others), you must create a tax rule. The tax rule is then applied on a per-product basis, during the creation of the product ("Prices" tab).

You cannot directly apply a tax to a product; you can only apply tax rules. Therefore, you must first register all relevant taxes, then create a tax rule for that tax in order to specify the countries the tax applies, and finally set the tax rule to the product.

A few sample taxes rules are already in place, which depend on the country you chose for your shop during the installation of PrestaShop. The tax rules are set for each tax: the rules actually serve as a kind of country filter, limiting the use of that tax to a specific set of countries.

You should edit a couple of the presented rules in order to get a better grasp of how tax rules can be set.

Adding a New Tax Rule

You can add as many tax rules as needed to your PrestaShop installation. Not only that, but you should make sure that all of the needed tax rules are registered in your shop.

Creating a new tax rule is done in two steps:

  1. Create the tax rule:
    • Click on the "Add new" button.
    • In the form that appears, name the rule. Use a telling name: use the tax rule's country code, its name, maybe even its rate, so as to find it again easily. If PrestaShop already has tax rules for the target country, use their name as inspiration so as to have some consistency.
    • Select whether the rule should be enabled from the get-go or not. You can enable it later if needed.
    • Click the "Save and stay" button. The page reloads, with a table header at the bottom.
  2. Specify the country and behaviors:
    • Click on the "Add new tax rule" button.
      • A new form appears. Fill in the fields:
      • Country. The target country for the rule you are creating.
        • State. Some countries have federal states registered in PrestaShop (see the "States" page, under the "Localization" menu). In that case, you can make the tax even more specific, or choose to have it applied to the whole country. You can select more than one state by pressing the Ctrl key when clicking on state names.
      • Zip Code range. Whether the country has registered states or not, you can further specify the tax application using the customer's zip code. This field enables you to define zip codes in which the tax should be applied: either enter a single zip code, or define a range using the dash. For instance, use "75000-75012" to create a range for all zip codes between these two.
      • Behavior. Some customers might have an address that matches more than one of your tax rules. In that case, you can choose how this tax rule should behave:
        • This Tax Only. Will apply only this tax, not any of the other matching taxes.
        • Combine. Combine taxes. For instance: 100€ + (10% + 5% => 15%) => 115€.
        • One After Another. Apply taxes one after another. For instance: 100€ + 10% => 110€ + 5% => 115.5€.
      • Tax. The tax to be used for this tax rule. That tax must already be registered in PrestaShop. If not: choose "Not tax", disable the tax rule, save it, go create a tax in the "Taxes" page, then come back to edit the tax rule.
      • Description. You may add a short text as a reminder of why this tax rule exists for this country.
    • Click on "Save and stay". The country is added to the table below, and you can start adding another country using the new-empty fields.

Note that the default rate applied to your products will be based on your store's default country.

Priority management

A customer might fit into multiple prices or discount rules, even when you have set detailed prices and quantity discounts, with custom groups and shops (if in a multistore context). PrestaShop therefore uses a set of priorities in order to apply a single price rule to such customers. You might want the user group to be more important than the currency, for instance.

You can change PrestaShop default settings using the "Priority Management" section.

 

 

The default order of importance is:

  1. Shop (when in a multistore context).
  2. Currency.
  3. Country.
  4. Group.

SEO

The tools on this tab help you improve the presence of your PrestaShop site on web searches, and therefore reach more potential customers.

SEO means "search engine optimization". It represents a set of techniques and best practices aimed at improving the visibility of a website on search engines. You can read more about this at Wikipedia: http://en.wikipedia.org/wiki/Search_engine_optimization.

URL is short for "uniform resource locator", or simply put, the online address of a web page. You can read more about what a URL is at Wikipedia: http://en.wikipedia.org/wiki/URL

By default, PrestaShop's deep URLs (specific pages rather than the domain name) are rather uninformative for both the customer and search engines: an URL such as http://www.myprestashop.com/product.php?id_product=27 does not help visitors know what product is on that page. Friendly URLs are the way to achieve that, and read for instance as follows: http://www.myprestashop.com/2-music-players/27-ipod-nano-green.

As you can see in the second example above, both categories and products can have a friendly URL: in the example above, id_category=2 becomes 2-music-players, and id_product=27 becomes 27-ipod-nano-green. While the ID number cannot be removed by default, the words can be either generated from the category/product name, or written by hand. This is done directly in the configuration page for the product or the category (in the Catalog menu): the "Friendly URL" field can be found directly in the main configuration page of a category, and under the "SEO" tab of the configuration page of a product.

There are other individual pages in your PrestaShop install that would certainly benefit from friendly URLs: CMS pages, user account pages, pages with automatically generated content... The "SEO & URLs" page presents you with a list of these pages, and enables you to edit their friendly URLs as well as their meta tags (title, description, keyword).

Meta title. The name of the category, as displayed in the browser.

Meta description.  A presentation of the page in just a few words, intended to capture a customer's interest. It will appear in search results.

 

Visibility. You can further choose to have the product available through different channels:

  • Everywhere. Customers can get to the product by browsing the catalog, search for the product's name, or directly using its URL.
  • Catalog only. Customers can get to the product by browsing the catalog or directly using its URL.
  • Search only. Customers can get to the product by searching for its name or directly using its URL.
  • Nowhere. Customers can only get to the product using its URL. They won't find it by browsing through the catalog or by searching for its name. This is great for creating private products, that only a few trusted visitors can access, even temporarily (you can change this setting at any time).

Options. A couple of specific options.

  • Available for order. If you uncheck this box, customers will not be able to add this product to their cart. This makes it more like a single-product Catalog mode (in comparison with the "Catalog mode" preference).
  • Show price. If the "available for order" option above is unchecked, you can either choose to display the product's price nevertheless (even though visitors won't be able to buy it), or choose to not display it.
  • Online only (not sold in store). If your business does have brick-and-mortar stores, this option will prove invaluable when a product is only sold online, not in store – this prevents customers from checking a product price online, then come to your store hoping to buy it directly, and thus avoid shipping cost.

Condition. Not all shops sell new product. This option enables you to indicate the condition of the product:

  • New. The product is brand new, sealed in its original packaging.
  • Used. The product has been sold at least once before, and probably used by someone else (second hand). It should come in its original packaging, which might be closed with tape.
  • Refurbished. The product has been returned for various reasons ("scratches, dents or other forms of cosmetic damage which do not affect the performance of the unit"). Read more on Wikipedia: http://en.wikipedia.org/wiki/Refurbishment_%28electronics%29.
  • Reference code. This is your own internal reference. It might be a number, or its reference from the storage location or its supplier, or anything that makes it unique.
  • EAN-13 or JAN barcode. These are the numbers of the product's barcode, which are used worldwide in order to identify it. You can use either an EAN-13 or a JAN number.

 

Attached files

PrestaShop enables you to make some files available to your customers before their purchase.

For example, let's say you sell electronics, and you would like to urge your customers to read a document on how a product works. You can upload a document for that purpose.
You could also simply have the product's PDF manual directly available for download right on the product page.

Adding an attachment is really quick:

  1. Fill out the file name of your attachment (it doesn't have to be the same as the original file name).
  2. Give it a description. This will help you distinguish between your uploaded files with certainty.
  3. Click on "Add file" to select a file on your computer to upload. As soon as you choose the file, PrestaShop uploads it, then displays it in the list
  4. The attachment appears in the "Available attachments" list: you have to select it then click on "Add" to move it to the "Attachments for this product" list.
  5. Save your product with either the "Save" button or the "Save and stay" one.

Now the "Download" tab will appear on the product's page (if the theme supports it), and your customers can download the file(s) that you just uploaded.

If you need to remove an attachment, select it in the "Attachments for this product" selector and click on the "Remove" button. The file will be moved to the "Available attachments" selector if you need to set it back online later on.

You can view all of your store's attached files, add some more and remove some, by going to the "Attachments" page under the "Catalog" menu. This also makes it possible to use the attachments that you already uploaded for other files: if you need to apply the associated one file with many products, you will thus only have to upload it once.

 

Suppliers

Indicating the product's supplier is not really important to your customers (very much less so than its manufacturer in any case), but it may turn out to be an essential part of your own internal management, not the least when managing your stock: you simply need to know who you bought the product from. The supplier of the current product is to be set from the "Suppliers" tab on the left.

 

You cannot use this feature if you do not already have at least one supplier registered in your shop. Suppliers are created from the "Suppliers" page, under the "Catalog" menu.

The complete supplier registration process is explained in details in the current chapter of this guide.

Associating the current product with one or more suppliers is really easy: simply check the box corresponding to the supplier, and save your changes.


Note: the "Default" radio buttons are unavailable by default. In order to select them, you must first click the "Save and stay" button" in order to select another supplier as default.

 

Managing Product Quantities

Product quantities are managed in a single tab. The way it works is quite easy: the page presents you with a table of all the combinations for the current product (if there are no combinations, the table simply has a single row). It is up to you to set the initial stock for all the combinations. PrestaShop will use this to determine when a product is soon out-of-stock or unavailable anymore.

 

Availability preferences

Behavior when out of stock

 (The "When out of stock" area enables you to set PrestaShop behavior when the product is out of stock:

-       Deny orders (the product is not available for sale anymore) or

-       Allow orders (in essence, you are doing pre-sales). The third and default option simply uses the global default setting ("Preferences" menu, "Products" page, "Product Stock" section, "Allow ordering of out-of-stock products" option).

-       Use default behavior (deny)

 

  • Minimum quantity. You might prefer this combination to only be sold in bulk. Use this field to set the number of items to be sold in bulk.

 

 

 

Retail price. The price of your product before taxes.

Price – Tax excluded. This is where you can set an arbitrary price, independent of calculations and regular prices. Keep this field at "0" to use the default price.

Price – Tax included. Displays the price of the product with taxes included. You can edit the value, and it will automatically update the "Pre-tax retail price" field according to the tax rule that you chose.

Tax rule. The tax applicable to the product. Choose between the different rates that you have registered.

Display the "on sale" icon on the product page and in the text found within the product listing. Check that box to show that your product is on sale, both on the product page and in the text on the product listing. An "On sale" icon will appear under the product. You can modify this logo by changing the following file: themes/default/img/onsale_en.gif

Cost price. This field is useful if the original price of the product changes simply because this is a combination.

Specific prices. Managing Quantity Discounts

You can change the total price of the product depending on the quantity of products your customer buys, the user group, the country, etc. This is done with the "Specific prices" section of the "Prices" tab. Click on the "Add a new specific price" button to reveal the creation form.

 

Priority management

A customer might fit into multiple prices or discount rules, even when you have set detailed prices and quantity discounts, with custom groups and shops (if in a multistore context). PrestaShop therefore uses a set of priorities in order to apply a single price rule to such customers. You might want the user group to be more important than the currency, for instance.

You can change PrestaShop default settings using the "Priority Management" section.

 

 

The default order of importance is:

  1. Shop (when in a multistore context).
  2. Currency.
  3. Country.
  4. Group.

SEO

The tools on this tab help you improve the presence of your PrestaShop site on web searches, and therefore reach more potential customers.

SEO means "search engine optimization". It represents a set of techniques and best practices aimed at improving the visibility of a website on search engines. You can read more about this at Wikipedia: http://en.wikipedia.org/wiki/Search_engine_optimization.

URL is short for "uniform resource locator", or simply put, the online address of a web page. You can read more about what a URL is at Wikipedia: http://en.wikipedia.org/wiki/URL

By default, PrestaShop's deep URLs (specific pages rather than on the domain name) are rather uninformative for both the customer and search engines: an URL such as http://www.myprestashop.com/product.php?id_product=27 does not help visitors know what product is on that page. Friendly URLs are the way to achieve that, and read for instance as follows http://www.myprestashop.com/2-music-players/27-ipod-nano-green.

As you can see in the second example above, both categories and products can have a friendly URL: in the example above, id_category=2 becomes 2-music-players, and id_product=27 becomes 27-ipod-nano-green. While the ID number cannot be removed by default, the words can be either generated from the category/product name, or written by hand. This is done directly in the configuration page for the product or the category (in the Catalog menu): the "Friendly URL" field can be found directly in the main configuration page of a category, and under the "SEO" tab of the configuration page of a product.

There are other individual pages in your PrestaShop install that would certainly benefit from friendly URLs: CMS pages, user account pages, pages with automatically generated content... The "SEO & URLs" page presents you with a list of these pages, and enables you to edit their friendly URLs as well as their meta tags (title, description, keyword).

Meta title. The name of the category, as displayed in the browser.

Meta description.  A presentation of the page in just a few words, intended to capture a customer's interest. It will appear in search results.

Redirection page

 

 

Options

Visibility. You can further choose to have the product available through different channels:

  • Everywhere. Customers can get to the product by browsing the catalog, search for the product's name, or directly using its URL.
  • Catalog only. Customers can get to the product by browsing the catalog or directly using its URL.
  • Search only. Customers can get to the product by searching for its name or directly using its URL.
  • Nowhere. Customers can only get to the product using its URL. They won't find it by browsing through the catalog or by searching for its name. This is great for creating private products, that only a few trusted visitors can access, even temporarily (you can change this setting at any time).

Options. A couple of specific options.

  • Available for order. If you uncheck this box, customers will not be able to add this product to their cart. This makes it more like a single-product Catalog mode (in comparison with the "Catalog mode" preference).
  • Show price. If the "available for order" option above is unchecked, you can either choose to display the product's price nevertheless (even though visitors won't be able to buy it), or choose to not display it.
  • Web only (not sold in your retail store). If your business does have brick-and-mortar stores, this option will prove invaluable when a product is only sold online, not in store – this prevents customers from checking a product price online, then come to your store hoping to buy it directly, and thus avoid shipping cost.

Condition and references. Not all shops sell new product. This option enables you to indicate the condition of the product:

  • New. The product is brand new, sealed in its original packaging.
  • Used. The product has been sold at least once before, and probably used by someone else (second hand). It should come in its original packaging, which might be closed with tape.
  • Refurbished. The product has been returned for various reasons ("scratches, dents or other forms of cosmetic damage which do not affect the performance of the unit"). Read more on Wikipedia: http://en.wikipedia.org/wiki/Refurbishment_%28electronics%29.
  • Reference code. This is your own internal reference. It might be a number, or its reference from the storage location or its supplier, or anything that makes it unique.
  • EAN-13 or JAN barcode. These are the numbers of the product's barcode, which are used worldwide in order to identify it. You can use either an EAN-13 or a JAN number.
  • File fields. Puts the indicated number of file upload buttons on the order page. Each button accepts only one file, so put as many field as you allow your customers to upload.
  • Text fields. Puts the indicated number of text fields on the order page. You can add as many text fields as necessary.
    Example: If you allow your customer to use a 5-line text with each line limited to 14 characters, you can add 5 fields and indicate the number of allowed characters in the field's label. You cannot limit the number of characters in the string.

Attached files

PrestaShop enables you to make some files available to your customers before their purchase.

For example, let's say you sell electronics, and you would like to urge your customers to read a document on how a product works. You can upload a document for that purpose.
You could also simply have the product's PDF manual directly available for download right on the product page.

Adding an attachment is really quick:

  1. Fill out the file name of your attachment (it doesn't have to be the same as the original file name).
  2. Give it a description. This will help you distinguish between your uploaded files with certainty.
  3. Click on "Add file" to select a file on your computer to upload. As soon as you choose the file, PrestaShop uploads it, then displays it in the list
  4. The attachment appears in the "Available attachments" list: you have to select it then click on "Add" to move it to the "Attachments for this product" list.
  5. Save your product with either the "Save" button or the "Save and stay" one.

Now the "Download" tab will appear on the product's page (if the theme supports it), and your customers can download the file(s) that you just uploaded.

If you need to remove an attachment, select it in the "Attachments for this product" selector and click on the " Remove" button. The file will be moved to the "Available attachments" selector if you need to set it back online later on.

You can view all of your store's attached files, add some more and remove some, by going to the "Attachments" page under the "Catalog" menu. This also makes it possible to use the attachments that you already uploaded for other files: if you need to apply the associated one file with many products, you will thus only have to upload it once.

 

Suppliers

Indicating the product's supplier is not really important to your customers (very much less so than its manufacturer in any case), but it may turn out to be an essential part of your own internal management, not the least when managing your stock: you simply need to know who you bought the product from. The supplier of the current product is to be set from the "Suppliers" tab on the left.

 

You cannot use this feature if you do not already have at least one supplier registered in your shop. Suppliers are created from the "Suppliers" page, under the "Catalog" menu.

The complete supplier registration process is explained in details in the current chapter of this guide.

Associating the current product with one or more suppliers is really easy: simply click the box corresponding to the supplier, and save your changes.


Note: the "Default" radio buttons are unavailable by default. In order to select them, you must first click the "Save and stay" button" in order to select another supplier as default.

 

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